Administration and Staff Employment Opportunities
Current Administrative & Staff Openings
Community & Events Coordinator
We are seeking a Community & Events Coordinator to design and execute an event-driven community engagement program. This position is paid hourly, with an average of 30 hours per week.
As parents, grandparents, alumni, board of trustees, faculty, and staff, our school community is incredibly energetic and talented—and busy. How can we reconnect through the distancing and the turning inward that happened during the pandemic? How can we deepen our connection to the school’s mission and values as a community of adults through meaningful in-person and virtual experiences?
Do these questions excite you? Are you ready to lend your creativity, people- and organizational skills to galvanize our community? Do you have experience thinking through event details (from set-up, sound, and timing to promotion, tracking, clean-up, and evaluation) so they add up to memorable events? If so, we’d love to hear from you.
The Community & Events Coordinator works with the Advancement Team, Faculty and Administrative Staff, and Parents, to foster adult connectivity and engagement in the school.
- Design and implement all aspects of key community events (in-person and virtual), including the school’s annual Holiday Faire.
- Recruit and cultivate relationships with parent volunteers.
- Lead the school’s Alumni Relations program, in collaboration with the Advancement Director.
- A passion for school community-building with a commitment to help the school serve as a force for social change.
- An understanding of–or interest in–Waldorf Education and the concerns and issues of Silicon Valley parents.
- Well-organized with proven project management and multi-tasking skills.
- Strong communication and interpersonal skills, including the ability to clearly document and share project plans with multiple stakeholders.
- Demonstrable ability to identify requirements, expectations, and vision for events.
- Create and maintain event budgets.
- The ability to assemble and manage a team, including strong delegating and leadership skills.
- Liaise with vendors, exhibitors, and stakeholders during the event planning process and follow-up.
- Manage all event set-up, tear down, and follow-up processes.
- Book venues, entertainers, photographers, and schedule speakers.
- Ability to evaluate each event’s overall strengths and weaknesses.
- Working knowledge of Google Workspace, Microsoft Office, and the ability to learn and work with the school’s online database.
- Experience planning virtual events a plus.
- Awareness and familiarity with using social media for community building is a plus.
Please send your resume and cover note to email@example.com with “Community & Events Coordinator” in the subject line.
Business Office Assistant
The Business Office Assistant works in a confidential capacity to support the Business Office functions. This part time, 20-25 hours per week, non-exempt position reports directly to the Director of Finance and Operations (DFO).
- Responsible for assisting with the benefits programs (Health, Dental, Long-Term Disability, HSA, FSA, 403(b) Retirement Plan, Voluntary Life and COBRA) for employees, including employee communication, open enrollment, and problem-solving.
- Manages Employee files according to the school’s Record Retention policy and applicable laws.
- Post jobs, review resumes, reply to applicants, and forward applicants to appropriate committee.
- Assist with onboarding new employees.
- Assist DFO with maintaining employee handbook for the School.
- Manage two campuses labor law postings and Worker’s Compensation postings to ensure compliance.
- Manage Worker’s Compensation program (file claims, follow-up, etc.)
- Add/Terminate/Update employee information in all school databases.
- Track HR compliance trainings and schedule required trainings as needed.
- Coordinate with faculty, book travel reservations including flights, lodging, and rental cars for school field trips.
- Vet vendors and add to approved vendor list upon meeting approval requirements.
- Manage background check clearance, TB and Health Assessment tests clearance for volunteers and chaperones.
- Input invoices in QuickBooks and print checks.
- Maintain filing systems.
- Reconcile credit card statements.
- Assist the DFO with the Tuition Adjustment program.
- Other duties as assigned.
Ideal candidate will possess excellent verbal and written communication skills. Additionally, candidate will be extremely detail oriented and have strong organizational and interpersonal skills; ability to work under pressure both independently and within a team-oriented environment. Knowledge of Microsoft Word and Excel is required. Previous QuickBooks, HR, and accounts payable experience preferred.
Interested candidates should email firstname.lastname@example.org with “Business Assistant” in the subject line.
This position is hourly, non-exempt, with an average of 25 hours a week. Immediate opening.
Our gift store, “Hearts’ Delight”, serves teachers, parents, and children by offering resources, materials, and tools which:
- support the Waldorf educational process;
- encourage and foster creativity and healthy, imaginative play;
- support parents, family life, and community;
- inspire and foster spiritual activity and inner development.
We are in search of a Store Manager who will manage day-to-day operations and spearhead the evolution of this community treasure to meet the interests and needs of current parents.
The store currently offers Waldorf school supplies, natural materials, and tools for beginning and experienced craft-makers as well as beautiful objects of quality, natural materials, and craftsmanship that support the care of infants and young children, festival celebrations, and gift-giving. The store also has an extensive selection of books on Waldorf Education, child development, parenting, and inner development.
Most of all, “Heart’s Delight” serves as an important hub of community connectivity, goodwill, and education for community members and the greater community. The store is open to the public (COVID-restrictions permitting).
- Display, stock, and inventory merchandise
- Process sales and orders and record transactions in Quickbooks – Point Of Sale system
- Analyze inventory, sales history, and community interests to create strategies for expanding store traffic, enhancing profitability, and the store’s potential as a community hub.
- Keep the store clean and neat and attractive.
- Maintain the store’s Instagram account (designing and writing posts) and prepare regular updates for the school’s other communication channels (email, blog, and social media posts).
- Recruit, train and manage store volunteers.
- Process and send phone, social media, and email orders (especially if COVID conditions persist).
- Operate the Holiday Faire Boutique:
- Weekly hours increase October through December to prepare for the Holiday Faire Boutique
- Curate the products and presentation of the Holiday Faire Boutique.
- Train and manage the temporary Assistant and additional volunteers.
- Set up and Teardown of the Holiday Faire Boutique.
- Organize volunteers to relocate and run the Holiday Faire Boutique.
- Prepare year-end physical inventory for the school store.
- Process faculty supply orders.
- Maintain and update filing.
- Participate in regular Advancement and Admin Team meetings.
- Familiarity with Quickbooks software.
- Excellent working knowledge of MS Word, Excel, and email.
- Excellent verbal and written communication skills.
- Store Merchandising.
- Enjoys working with people and providing excellent customer service.
- A passion for Waldorf Education and fostering community connection and creativity.
Interested candidates should email email@example.com with “Store Manager” in the subject line.
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We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.