Administration and Staff Employment Opportunities

Current Administrative & Staff Openings

Nursery - Grade 5 Pedagogical Administrator for Los Altos Campus

Waldorf School of the Peninsula seeks a full time Pedagogical Administrator responsible for the pedagogical administrative needs of our Los Altos campus, Nursery – Grade 5, while fostering whole-school continuity and awareness.

As Waldorf of the Peninsula celebrates its fortieth year, begins the double reaccreditation process with WASC and AWSNA, and engages in strategic planning, the successful candidate will be a well-versed experienced Waldorf educator and leader with vision. Excellent candidates will have strong connections to the Waldorf movement, including Waldorf teaching experience, and the ability to work well within school processes while always having an eye for how they can be improved to better serve our school community. A strong and demonstrated commitment to collaborative work and consensus decision-making is essential, as well as an empathic approach to working with students, parents, and colleagues. This role requires excellent abilities in prioritization of tasks, high collaborative skills, delegation, as well as decision making to ensure the school moves forward in alignment with its vision and mission. Excellent candidates will have experience with strategic planning and accreditation processes as well as a history of commitment to DEIJ.

Position Summary

  1. Oversee and facilitate processes that ensure the school’s pedagogical quality, consistency, coherence, and continuity.
  2. Bring a whole-school perspective, bridging administrative and pedagogical insights, to all discussions.
  3. Support the work of the Pedagogical Council.
  4. Work closely with the School Director, MS/HS Pedagogical Administrator, and the Management Team to review and refine governance structures, policies, and procedures.
  5. Lead the faculty evaluation processes and establish, review, and enforce faculty expectations and accountability.
  6. Observe and mentor faculty members as needed; guide and coordinate outside mentors or evaluators as needed.
  7. Collaborate with the school director and the MS/HS Pedagogical Administrator, prepare, and facilitate the agendas for the June and August meetings and Professional Development days.
  8. Actively participate in the School’s re-accreditation process as well as other committees.
  9. Actively support the Parent – Child, Extended Care, and Camp programs.
  10. Be an enthusiastic, articulate, and accessible representative of the school for our community and beyond.

In consultation and collaboration with other faculty and administrative staff, the Nursery – Grade 5 Pedagogical Administrator oversees and has responsibility in the following areas:

  1. Faculty Recruitment and Hiring
  2. Faculty Professional Development, Evaluation, & Mentoring
  3. Faculty Communication
  4. Student Support
  5. Admissions Support
  6. Student Assessments & Documentation
  7. Parent Support & Work
  8. Curriculum Development & Implementation
  9. Administrative Faculty Support Work
  10. School Policy and Document Management

Interested candidates should email their resumé, a letter of interest, and a brief biography sharing your educational philosophy to hr@waldorfpeninsula.org with the subject line stating, “Nursery – Grade 5 Pedagogical Administrator”. Salary range: $80,000 – $105,000.

Human Resource Coordinator

Position Summary

Oversee and directly implement all aspects of Human Resources functions for the School including employee relations, recruitment, onboarding, training and development, compensation, compliance, benefits administration, policy and procedure development, and performance management.

Key Responsibilities

Human Resources

Benefits Administration

  • Responsible for coordinating benefits programs (Health, Dental, Vision, Long-Term Disability, HSA, FSA, 403(b) Retirement Plan, Voluntary Life and COBRA) for employees, including employee communication, open enrollment, problem solving, and claims resolution.
  • Assist in development of benefits premiums budget and negotiate contracts on an annual basis with Director of Finance and Operations.
  • In collaboration with benefits administrators facilitate employee benefits administration.
  • Manage Worker’s Compensation program.

Employee Relations

  • Maintain employee handbooks and recommend changes.
  • Support strategic goals around diversity and inclusion.
  • Develop/edit/update job descriptions for all employees. Complete periodic job description audit and reclassify employees as appropriate under the Fair Labor Standards Act.
  • Manage recruitment lifecycle, including posting jobs, coordinating candidate visits, conducting interviews and evaluations for all positions including off-site recruiting at job fairs, and conducting new hire orientations.
  • Counsel employees regarding disciplinary problems and provide mediation when necessary.
  • Manage the employee separation process for both voluntary/involuntary terminations.
  • Assist in development and maintenance of Compensation Scale.
  • Maintain and periodically audit all employee personnel files.
  • Provide training for department heads and team leaders on various HR topics.

Compliance

  • Manage employee files according to the Record Retention policy and applicable laws.
  • Manage and track background check clearance, TB and Health Assessment test clearance for employees.
  • Track and schedule required training as needed.
  • Ensure compliance with federal and state statutes/laws such as FMLA, ADA, Sexual Harassment, OSHA, Worker’s Compensation, and ERISA.

Administration

  • In collaboration with the Director of Finance and Operations (DFO), develop, administer, and monitor the human resources budget, including benefit expenses.
  • Maintain and periodically audit all employee personnel files.
  • Document Human Resource procedures and processes.

Business Office

  • Oversee and administer Tuition Adjustment Program.
  • Assist Accountant with documentation research and follow up.
  • Work with Director of Finance and Operations on processing accounts payable, cash receipts and other business office functions.
  • Coordinate and manage school field trips.
  • Manage background check clearance, TB and Health Assessment tests clearance for volunteers and chaperones.
  • Assist with Emergency Preparedness.
  • Maintain business office files.
  • Plan and coordinate staff meals, and events.
  • Assist the Director of Finance and Operations with special projects.

Job Requirements and Qualifications

  • Bachelors’ Degree required.
  • Degree or certificate in Human Resources required.
  • Minimum of five years’ experience in human resource management.
  • Non-profit/Independent School sector experience preferable.
  • Highly detail-oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
  • Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators, and business partners.
  • Proficient in Microsoft Office, especially Excel and Word.
  • Proficient in Google applications, including Gmail, Google Sheets, and Google Docs.
  • In-person attendance is necessary to provide effective performance during normal school hours.

Compensation

The Waldorf School of the Peninsula provides 100% medical, dental, and vision coverage for the employee and their dependents. A generous tuition remission benefit is available for children of the employee, 19 holidays and 3 weeks’ vacation. Depending on experience, certification and education, the salary range is $70,000 – $90,000.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Interested candidates should email their resumé and cover letter, to hr@waldorfpeninsula.org with the subject line stating, HR Coordinator.

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We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.