Administration and Staff Employment Opportunities
Current Administrative & Staff Openings
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— To administer the day-to-day operations of the school, including exercising fiscal, budgetary, and legal authority as well as managing risk and school resources in collaboration with designated individuals and groups
— To be responsible for and conscious of the overall parent experience;
— To lead and manage the administrative staff;
— To work in close collaboration with pedagogical leadership.
— To monitor and address the well-being of the whole school community and to facilitate positive interactions and working among school constituencies.
— To lead in the implementation of the school’s vision for the future.
— To embody, advocate and implement the mission and values of the school.
— To represent Waldorf School of the Peninsula and its values to the broader community, region and the Waldorf movement.
Our new School Administrator is a dynamic individual who leads by example. He or she brings joy, enthusiasm, warmth, and authenticity to his or her role. Our School Administrator encourages and motivates others through a balance of inspiration, discipline, vision, and practicality.
The School Administrator is committed to and works effectively within the School’s consensus-based, servant leadership model based on our school’s direct communication values. A strong team-builder, he or she is able to identify, prioritize, and delegate, so the time and energy of the School Administrator and the organization are best serving the school’s strategic goals.
A confidence-inspiring leader, our School Administrator holds and steadily steers the school through routine challenges as well as extraordinary events. The School Administrator brings strong management skills to day-to-day school operations as well as the ability to communicate in a clear, succinct and persuasive manner. She or he can build meaningful relationships across a range of stakeholders (e.g. parents, faculty, staff) and deftly help reconcile any competing priorities among them.
With a strong passion for Waldorf education, as well as a commitment to working out of Anthroposophy, our new School Administrator demonstrates a thorough understanding of child development according to Waldorf principles. He or she authentically and skillfully represents the School in the public arena, e.g. among our local communities, the press, and the broader Waldorf movement.
The School Administrator has a background that demonstrates the ability to lead organizations successfully through transformative growth. She or he can help define and enable strategies that are aligned with the School’s values and mission, fosters and maintains an environment of trust and accountability among the School’s constituents, and possesses the resilience to motivate others to action and commitment.
Preferred Education & Experience
— Significant experience as a teacher, administrator, and/or school director in a pre-K through grade 12 Waldorf School
— Waldorf training
— Significant experience as a manager with demonstrated skills in organizational and community development
— Master’s degree or higher preferred, Bachelor’s degree required.
Director of Finance and Operations
As the school’s chief business officer, the Director of Finance and Operations is responsible for judiciously managing the school’s resources in a manner consistent with the mission and values of the school. The ideal candidate will be a strategic partner with the School Administrator, Pedagogical Administrator, and Board of Trustees and participate on the highly collaborative administrative team, contributing to long-¬term planning and current operations. Reporting to the School Administrator, the Director of Finance and Operations manages the financial, accounting, human resource, risk management, facilities, and Tuition Adjustment activities of the school. The position is exempt and full time for twelve months per year.
Responsibilities will include but not be limited to:
— Manage all functions of the business office following priorities set by the School Administrator, board of trustees, and overall school needs.
— Collaborate with board of trustees, committee, and mandate group members including those representing finance, facilities, strategic planning, development, and other related priorities.
— Manage finance and accounting activities including interim and annual reporting, coordination of audit and 990, analysis of trends and comparative data, and oversight of business office systems.
— Manage annual budget process that includes input from the Pedagogical Council, board committees, and staff.
— Supervise the work of the HR Generalist, Database Coordinator, Accountant, and Facilities personnel.
— Oversee human resources functions including payroll and benefits administration, handbooks, and employee and independent contractor agreements.
— Administer the Tuition Adjustment Program to optimize affordability for school families.
— Oversee risk management practices including insurance, compliance, and co-¬leadership of safety and security program.
— Collaborate on major school Initiatives including facilities projects and fundraising campaigns.
— Attend meetings of the school staff, Finance Committee, Investment Committee, Board of Trustees, All School Meetings and others as customary and related to school finance and business functions.
Qualifications and Competencies
— Five years professional experience in finance or accounting with verifiable experience in preparation of non-¬profit GAAP financial statements and at least three years in a supervisory role.
— Experience in school or other non-¬profit administration preferred.
— Master’s Degree with specialization in business administration, finance, or a related field, OR Bachelor’s Degree with specialization in business or accounting and designation as a Certified Public Accountant.
— Commitment and capacity to fulfill the responsibilities of the Director of Finance and Operations in furthering the School’s mission, strategic plan, and goals.
— Mature and excellent judgment and sensitivity in managing responsibilities and relationships.
— Personable, positive personality with customer service mindset.
— Ability to manage several projects simultaneously and adapt to frequent changes with a strong team orientation.
— Excellent written and oral communication and presentation skills.
— Demonstrated ability to be a resourceful, creative solution¬ finder with an ability to develop options with a broad perspective on the potential impact of changes.
— Ability effectively to negotiate in a way that supports the interests and mission of the school.
— Commitment to equity, diversity, and inclusion.
— Team player who can discern when to lead or when to support.
— Knowledge of systems applications related to business office job functions.
— Accuracy and attention to detail.
— Sensitivity, discretion, and ability to maintain confidentiality.
— Commitment to development of relevant professional knowledge, skills, and abilities.
To apply: Please send a cover letter and resume to firstname.lastname@example.org with the with the subject line stating “Director of Finance and Operations.”
Extended Care Staff (Part-Time)
The Waldorf School of the Peninsula is seeking an Extended Care assistant and staff members for our Los Altos campus. Extended Care staff work closely with the program director as a team, to provide a warm, playful and safe neighborhood-style experience for our students in grades 1-5 during after school hours. This position is an hourly, part-time school year position of 15-25 hours per week, with possible summer opportunities.
Excellent, professional interpersonal skills are required as well as the ability to multitask and take ownership of a wide range of children’s needs, indoor and outdoor activities, and housekeeping duties. Areas of responsibility include tracking student arrivals and departures, supervision and support of student activities and social interactions, communication with parents, and a variety of daily housekeeping duties including organization and management of materials and classroom space, food preparation, laundry and cleaning tasks.
The ideal candidate will have a loving and playful, yet authoritative presence with children. They will be fluid and flexible in an ever-changing landscape, yet able and willing to maintain the rhythms and routines that are in place to support this fluidity for the children. Experience working with elementary-age children is required, as is the ability to be in physical movement such as walking, bending, lifting approximately 25lbs, squatting, and play for the majority of the work day. Candidate will be safety conscious and able to solve problems with discernment while maintaining confidentiality of student, familial and organizational information.
These positions offer a supportive workplace, interactions with our wonderful parents, students and teachers, and an interesting variety of daily challenges. The assistant position is ideal for someone with strong leadership capacities who has an interest in teaching and Waldorf Education.
Availability within the following hours listed below is required and from 8:00 am on select days when school closed but Extended Care is open:
M,T,W,F 1:30 pm – 6:00 pm and Th 11:30 am – 6:00 pm.
CPR and First Aid/emergency training a plus. Offers of employment will require submission of TB test results and Livescan fingerprinting/background check.
Interested candidates should submit their resume and cover letter to email@example.com with their name and “Extended Care Staff” in the subject line.
Front Desk Substitute Receptionist
The Substitute Front Desk Receptionist provides general office support with a variety of clerical activities and related tasks. The person in this position will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, managing supplies, and deliveries, as well as additional clerical duties.
A receptionist’s daily tasks will involve:
• Greeting parents
• Assisting visitors
• Answering calls and checking the voicemail system
• Taking morning attendance (as needed)
• First Aid assistance
• Mailing, copying, and filing
• Responding to emails
• Tracking early dismissals
• Assembling packets for the admission director
• Managing supplies and orders (as needed)
• May also include learning enough about Magnus & BigSIS databases to do simple queries and data entry
Interested candidates should e-mail their resume, a letter of interest, and a brief biography to firstname.lastname@example.org with the subject line stating “Front Desk Substitute Receptionist.”