Waldorf School of the Peninsula seeks a full time Pedagogical Administrator responsible for the pedagogical administrative needs of our Los Altos campus, Nursery – Grade 5, while fostering whole-school continuity and awareness.

As Waldorf of the Peninsula celebrates its fortieth year, begins the double reaccreditation process with WASC and AWSNA, and engages in strategic planning, the successful candidate will be a well-versed experienced Waldorf educator and leader with vision. Excellent candidates will have strong connections to the Waldorf movement, including Waldorf teaching experience, and the ability to work well within school processes while always having an eye for how they can be improved to better serve our school community. A strong and demonstrated commitment to collaborative work and consensus decision-making is essential, as well as an empathic approach to working with students, parents, and colleagues. This role requires excellent abilities in prioritization of tasks, high collaborative skills, delegation, as well as decision making to ensure the school moves forward in alignment with its vision and mission. Excellent candidates will have experience with strategic planning and accreditation processes as well as a history of commitment to DEIJ.

Position Summary

1. Oversee and facilitate processes that ensure the school’s pedagogical quality, consistency, coherence, and continuity.
2. Bring a whole-school perspective, bridging administrative and pedagogical insights, to all discussions.
3. Support the work of the Pedagogical Council.
4. Work closely with the School Director, MS/HS Pedagogical Administrator, and the Management Team to review and refine governance structures, policies, and procedures.
5. Lead the faculty evaluation processes and establish, review, and enforce faculty expectations and accountability.
6. Observe and mentor faculty members as needed; guide and coordinate outside mentors or evaluators as needed.
7. Collaborate with the school director and the MS/HS Pedagogical Administrator, prepare, and facilitate the agendas for the June and August meetings and Professional Development days.
8. Actively participate in the School’s re-accreditation process as well as other committees.
9. Actively support the Parent - Child, Extended Care, and Camp programs.
10. Be an enthusiastic, articulate, and accessible representative of the school for our community and beyond.

In consultation and collaboration with other faculty and administrative staff, the Nursery – Grade 5 Pedagogical Administrator oversees and has responsibility in the following areas:

1. Faculty Recruitment and Hiring
2. Faculty Professional Development, Evaluation, & Mentoring
3. Faculty Communication
4. Student Support
5. Admissions Support
6. Student Assessments & Documentation
7. Parent Support & Work
8. Curriculum Development & Implementation
9. Administrative Faculty Support Work
10. School Policy and Document Management

Interested candidates should email their resumé, a letter of interest, and a brief biography sharing your educational philosophy to hr@waldorfpeninsula.org with the subject line stating, “Nursery – Grade 5 Pedagogical Administrator”. Salary range: $80,000 - $105,000. Relocation support provided.

Position Summary

Oversee and directly implement all aspects of Human Resources functions for the School including employee relations, recruitment, onboarding, training and development, compensation, compliance, benefits administration, policy and procedure development, and performance management. Perform all duties demonstrating consistent support of the School’s mission and values. This position reports to the School Director.

Key Responsibilities

Human Resources - 75%

Benefits Administration

• Responsible for coordinating benefits programs (Health, Dental, Vision, Long-Term Disability, HSA, FSA, 403(b) Retirement Plan, Voluntary Life and COBRA) for employees, including employee communication, open enrollment, problem solving, and claims resolution.
• Assist in development of benefits premiums budget and negotiate contracts on an annual basis with DFO.
• In collaboration with benefits administrators facilitate employee benefits administration within EaseCentral benefit portal.
• Manage Worker’s Compensation program (file claims, follow-up, etc.)

Employee Relations

• Maintain employee handbooks for the School and recommend changes to the School Director.
• Partnerships to support the School’s strategic goals around diversity, equity, and inclusion.
• Develop/edit/update job descriptions for all employees. Complete periodic job description audit and reclassified employees as appropriate under the Fair Labor Standards Act.
• Manage recruitment lifecycle, coordinate candidate visits, develop interview schedules and questions, participate in interviews for positions (faculty and staff) including off-site recruiting at job fairs, and conducting new hire orientations.
• Performance management including but not limited to the development of evaluation forms, design and implementation of annual performance management policy, procedures, standards and measurements.
• Lead member of the Faculty Recruitment Committee (chair). Lead meetings and oversee the interview process including but not limited to ensuring coordination of interview questions, reference checks, and training of interviewers.
• Prepare and post at various appropriate sites job descriptions for current vacancies.
• Counsel employees regarding disciplinary problems and provide mediation when necessary.
• Manage employee separation process for both voluntary/involuntary terminations.
• Assist in the development, maintenance, and review of Faculty Salary/Compensation Scale.
• Maintain and periodically audit all employee personnel files. Work with different administrators, faculty, and department heads regarding access to specific information within the personnel file.
• Provide training for department heads and team leaders on various HR topics including interviewing skills, performance reviews, and employee coaching.

Compliance

• Manages Employee files according to the Record Retention policy and applicable laws.
• Manage and track background check clearance, TB and Health Assessment test clearance for employees.
• Manage and track employee immunization records and compliance based on Child Care Licensing requirements.
• Track and schedule CPR and first aid, anti-harassment, mandated reporting and other required training as needed.
• Ensure compliance with federal and state statutes/laws such as FMLA, ADA, Sexual Harassment, OSHA, Worker’s Compensation, and ERISA.

Administration

• In collaboration with the DFO, develops, administers, and monitors the human resources budget, including benefit expenses.
• Maintain and periodically audits all employee personnel files. Work with division/branch and department heads regarding access to specific information within the personnel file.
• Document Human Resource procedures and processes.

Business Office - 25%

• Oversee and administer Tuition Adjustment Program. 
• Assist Accountant with documentation research and follow up. 
• Work with DFO on processing accounts payable, cash receipts and other business office functions.
• Collaborate with the DFO overseeing risk management.
• Coordinate and manage school field trips with faculty and pedagogical administrators. 
• Complete and distribute Overnight Field Trip Form to add travel risks involved and get approval by DFO.
• Book travel reservations including flights, lodging, and rental cars for school field trips.
• Vet vendors and add to approved vendor list upon meeting approval requirements.
• Manage background check clearance, TB and Health Assessment tests clearance for volunteers and chaperones.
• Assist in yearly update of classroom emergency binders and emergency red bags.
• Maintain business office files. 
• Support and substitute for the Los Altos and Mountain View front office when needed. 
• Drop off and pick up duties on the Los Altos campus. 
• Plan and coordinate staff meals, and events. 
• Assist the DFO with special projects.

Job Requirements and Qualifications

• Bachelors’ Degree required. 
• Degree or certificate Human Resources required
• Minimum of five years’ experience in human resource management. 
• Non-profit/Independent School sector experience preferable.
• Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
• Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Demonstrated good judgment, professional decorum, and comfort managing confidential information.
• Clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators, and business partners.
• Proficient in Microsoft Office, especially Excel and Word.
• Proficient in Google applications, including Gmail, Google Sheets, and Google Docs.
• In-person attendance necessary to provide effective performance during normal school hours.

Other Requirements

• Health Assessment
• Tuberculosis Assessment
• Background Check
• First Aid/CPR Training

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment

Work is performed primarily in an office. The noise level in the work environment is usually quiet in office settings and moderate in other situations.

Compensation

 Waldorf School of the Peninsula provides 100% medical, dental, and vision coverage for the employee and their dependents. A generous tuition remission benefit is available for children of the employee, 19 holidays and 3 weeks vacation. Depending on experience, certification and education, the salary range is $70,000 - $90,000.

Waldorf School of the Peninsula (the School) has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the School reserves the right to change this position description and/or assign tasks for the employee to perform, as the School may deem appropriate.

Interested candidates should email their resumé and cover letter, to hr@waldorfpeninsula.org with the subject line stating, HR Manager.